§ 2.64.020. Public bidding required.

The city purchasing manager shall advertise for bids in the official city newspaper for all purchases which exceed the sum of $50,000.00. The $50,000.00 bidding limitation shall apply to all except the following purchases which may be negotiated by the city purchasing manager:

(a)

Emergencies. Sanitary or storm sewer stoppages or breaks, water line breaks, gas line breaks, street repairs resulting from such stoppages or breaks, and other emergencies as designated and approved by the city manager;

(b)

Sole Source of Supply. When material, supplies or services to be purchased are available from only one person, firm, original manufacturer or local franchised dealer. This includes major equipment repairs or other existing equipment where parts are only available from the original manufacturer or local franchised dealer;

(c)

Public Exigency. In those instances when public exigency will not permit the delay incident to advertising as determined and approval by the city manager;

(d)

No Bids Received. In those instances when no bids have been received after formal advertising, the purchasing manager is authorized to negotiate those purchases subject to ratification and approval by the governing body;

(e)

Price Established by Law. The purchasing manager is authorized to enter into contracts for material, supplies or services where the prices are established by law;

(f)

Resale Items. The purchasing manager is authorized to negotiate purchases for material, supplies or services for resale to the public;

(g)

High Technology Items. The purchasing manager is authorized to negotiate purchases of high technology items subject to ratification and approval by the governing body;

(h)

Insurance. The purchasing manager is authorized to negotiate the purchase of all insurance coverages subject to ratification and approval by the governing body;

(i)

Service Agreements for Major Equipment. The purchasing manager is authorized to negotiate service agreements for major equipment maintenance with the manufacturer or an authorized service agency;

(j)

Intergovernmental Cooperative Contracts and Agreements. The purchasing manager is authorized to purchase supplies, services and equipment from contracts and agreements of other governmental entities which have been awarded, subject to public bidding and approved by the proper governmental entities authority;

(k)

Security Matters. The purchasing manager is authorized to enter into contracts for material, supplies or services related to the security of city-owned facilities, city personnel, city-owned property or the general public.

(l)

Kansas State Use Catalog. The Purchasing Manager is authorized to purchase supplies, services and equipment from the Kansas State Use Catalog and will determine when products meets City requirements, are comparable in quality, and are offered at a fair and reasonable price.

(m)

Extensions from Competitive Bids. The purchasing manager is authorized to purchase additional construction services at agreed unit cost prices using unexpended funds from within the appropriate departmental budget, to the extent that such unit pricing was previously established by competitive bidding. Such extensions may be done either during or a reasonable time after the administration of the contract establishing the applicable unit cost prices, and in either case shall be considered new contracts, and not change orders.

(Ord. No. 45-690 § 2; Ord. No. 38-122; Ord. No. 35-856 § 2; Ord. No. 49-679, § 1, 7-22-2014; Ord. No. 49-816, § 4, 8-26-14)